SUMMARY:

ARRAY is looking for dynamic, self-starting individuals to provide support for Senior Executives as senior level Executive Assistants. Based at our Los Angeles campus in Historic Filipinotown, our Executive Assistants will be highly efficient multi-taskers who will maintain status as the central brain for the executive calendars while assisting with all administrative duties of the assigned office. This is a unique experience to observe and learn various facets of film and TV industry and non-profit arts management.

RESPONSIBILITIES:

• Manage a complex calendar including scheduling and confirming meetings both internally and externally.
• Manage daily schedule with consistent
• Prepare for all meetings/conference calls including research, as appropriate, pertaining to topics and meeting participants in advance
• Answering phones and maintaining contacts while track/log incoming and outgoing calls and
• Coordinate travel arrangements, both domestically and
• Heavy communication internally and
• Work collaboratively with teams across all companies and
• Proactively search for ways to manage use of schedules more
• Processing expense reports, generating purchase orders and processing invoices
• Conducting market research
• Preparing presentations
• supplies are fully stocked at all times and
• Managing the flow of information/communication between the Senior Executive and other internal ARRAY departments
• May be required to be accessible and respond to emails on weekends and evenings particularly when the executives are traveling and during film production, product launches and releases

QUALIFICATIONS:

• 3-5 Years as an executive assistant supporting SVP-level or above Executive or Producer
• Ability to handle a very active desk supporting several simultaneous projects, productions and personal commitments
• High attention to detail, strong communication skills and must have superb grammar
• Proficient in Microsoft Office including Outlook, Word, GOOGLE, Powerpoint and Excel
• Ability to respond after hours for important, timely or urgent matters
• Team-player who operates in a fast paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Strong interest in film, television and non-profit arts as well as a passion for inclusive representation of underrepresented communities on screen
• Must have working knowledge of technology and attuned to technological changes
• Must be based in Los Angeles

ORGANIZATIONAL MISSION:

ARRAY is a multi-platform arts and social impact collective dedicated to narrative change. The organization catalyzes its work through a quartet of mission-driven entities: the film distribution arm ARRAY Releasing, the content company ARRAY Filmworks, the programming and production hub ARRAY Creative Campus and the non-profit group ARRAY Alliance. www.ARRAYnow.com.

For consideration, please kindly click the button below to fill out the application and attach your cover letter and resume OR email your cover letter and resume to [email protected].

*Due to a high volume of incoming submissions, we will only respond to potential candidates under review.